We are all aware of the current situation in Ukraine and the support and love we are all sending to them daily.

 The saddening situation within Ukraine is constantly changing and with such speed. This is resulting in challenges for charities and organisations responding across the world.

If you have thought about or are trying to make changes to your charity to support the crisis then we have brought together some advice to help you along the way.

At Ladbrook many of the community groups we provide insurance for are actively engaging in the Ukraine response.

Fundraising and Ukraine appeals

Across the UK we have seen so many organisations working to raise funds and supplies. Follow the guidance to help you understand how your charity can help within an emergency appeal. We have included support on partnering with other charities and evaluating risks when working towards an appeal.

Creating a new charity to help the people of Ukraine

When an issue like this arises, we feel it so personally that it is like an urge to help and show our support. It is important in this instance to decide whether creating a charity is the best option, or are there charities out there that you can show your support to, volunteer with or donate to that already have the experience and platforms to maximize the difference made.

To name one, DEC (the Disaster Emergency Committee, which includes 15 of the UKs main charities has already launched an appeal to support Ukraine and other charities have also made similar steps to provide supplies and services to those in need and caught up in the conflict.

We have added a link to help you find a charity to support if you feel this is the right option; https://register-of-charities.charitycommission.gov.uk/

Supporting Ukraine through a change in objectives

As many will know there are charities out there that have made changes or are considering to allowing them to offer support at this time. First, when considering this think about how your current objectives will be affected and if you will be able to provide your current service if you were to provide support or supplies in this crisis.

Within your charity’s governing document, it will outline the current charity objects and if/how they can be altered. There may be options to make changes to those objects but there are things to consider before doing so.

• Is your charity the best equipped and place to respond to this crisis?
• These changes could create a wider and longer lasting impact on your charity’s objects.
• Consider if this is in the best interest of your charity and those you already support.

If it is appropriate, please take to correct steps in obtaining professional advice before making any decisions. If you do decide to make changes to your charity’s governing document, then use the easy support guide on the gov website.

Safeguarding

As all charities know your safeguarding responsibilities are an extremely important part of running a charity that benefits the general public.

Within a conflict zone the impotency is even greater and is more complex. This includes supporting civilians fleeing conflict zones, but it is extremely important that charities and non-profit organisations protect their beneficiaries, volunteers and staff members alike.

• Ensure updates are monitored regarding safeguarding advice.
• Read the Foreign, Commonwealth and Development Office (FCDO) country advice.
• Visit gov.uk for additional guidance on how to manage risks when working internationally.

Aid Convoys (organisation or participation)

It is now advised that no one is to travel to Ukraine and there is currently no consular assistance provided in person due to the deterioration security situation with Ukraine.

Throughout this crisis it is very important that all charities involved carefully consider if the organisation or participation in a convoy would be the best option the deliver aid to those who are in need. It is also an extremely useful way of supporting the cause by using local economies and this is sometimes a safer and more efficient alternative.  

Following this if your charity is either purchasing or appealing for medications there are very strict regulations that must be adhered to.

Financial sanctions and Identifying donors

Above we have added to support your organisation in ensuring all financial sanctions are complied with. It is the charities trustee’s responsibility to follow this guidance and find out if any individuals or organisations that you are involved with are subject to financial sanctions. Ensure you take the appropriate steps to prevent a breach of these regulations.https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1051076/Charity_Guidance-Jan_2022.pdf

New Partners

When considering the addition of a partner, always remember the ‘know your partner’ principle. It is your Trustees obligation to follow appropriate checks on organisations and individuals that the charity uses to support and deliver their important work. Included in this is understanding the risks, allowing the correct and suitable partners care chosen to work with the charity in question.

Please remember that in these extreme circumstances there will be continued changes being made to guidance and daily there could be new rules and regulations. Always ensure that the advice found from any third party is confirmed before making and official decisions or preparations to support in this matter.

Here at Ladbrooks we would like to take this opportunity to express our support for the Ukrainian people and praise them for their continued strength.